Mindket

Fill a Google Sheet of companies from European registers

Newversion 1 · updated

Overview

An n8n workflow that takes the companies listed in a Google Sheet, finds each in seven European business registers and fills in its registration number, status and address.

Fill a Google Sheet of companies from European registers is an n8n workflow in the Business category, listed by Mindket. It is free. This is version 1, last updated on . Download it on this page or copy its JSON, then import it into an n8n canvas. Nothing runs until you activate it in n8n.

At a glance

Runs in
  • n8n Cloud: bring in the file, connect your accounts and run it
  • Your own n8n server: the same file
  • A local install: it runs, because Apify and Google are reached over the internet
  • A schedule: swap the manual start for a Schedule Trigger if you want it to run on its own

Platform

Connects 2 apps

How it works

Trigger

A manual run

It starts when you run the workflow by hand. Set first:

  • An Apify credential and the Apify node
  • A Google Sheets credential, with the sheet and tab chosen in both sheet nodes
  • A company column in the sheet

Actions

  1. The rows of the sheet are read
  2. An Apify Actor looks each company up in seven national registers
  3. Twelve fields are kept: the registration number, status, address, a link and more
  4. The matching row is updated in the sheet, or a new one is added

Result

A sheet whose companies carry official register data

Integrations

What you need before you start.

Google Sheets

Company list

Is read at the start and written to at the end.

NeedsGoogle Sheets credential and the sheet picked in two nodes

Apify

Register lookup

Runs the company registry Actor once for each row and returns its result.

NeedsApify API token

Workflow check

Checked by Mindket on 13 Nov 2026

Steps
5 steps, starting by hand
AI
No step calls an AI model
Sign-ins
Signs in to: Google Sheets and Apify
API keys
No API key is left in the file
Community nodes
Needs the community node package @apify/n8n-nodes-apify
Step types
Mindket’s checker reads all 4 of its step types

Read from the workflow’s file, not from a run.

About

What it is

This n8n workflow fills a Google Sheet of companies with official register data. It reads a column of company names or registration numbers and asks an Apify Actor to look each one up in the business registers of seven European countries. The registration number, status, address and more go back into the same row. The fields come back with identical names for each country, so a single set of columns serves all seven. Five nodes run it. One sticky note sits beside them.

Who it suits

Teams that keep lists of suppliers, customers or leads in a sheet and want the official facts next to each name, such as sales researchers, buyers and compliance clerks. It suits a list of a few dozen to a few hundred companies in Czechia, Estonia, Finland, France, Norway, Poland or Slovakia. Skip it for companies elsewhere, because those seven are the only registers it reads. Skip it too if you need directors or owners. The Actor returns company data only.

Who uses it, and how
IndustryWho uses itHow they use itExample
SalesLead researchersAdd the registration number and status to a prospect listA researcher sees at once which prospects the register still shows as active.
ProcurementBuyersCheck a supplier list against the official recordA buyer opens each supplier’s register page from the sheet.
ComplianceOnboarding clerksConfirm that a business customer exists before onboardingA clerk compares the registered address with the contract.
FinanceCredit controllersAdd VAT numbers where a register publishes themA controller fills the VAT column for a few customers in Norway and France.

You need an n8n, an Apify account and a Google account that can open your sheet.

Where to use it

Any n8n that can reach Apify and Google will run it. The workflow starts by hand from the editor. Each lookup waits for the Actor, so a long list takes a while.

  • n8n Cloud: bring in the file, connect your accounts and run it
  • Your own n8n server: the same file
  • A local install: it runs, because Apify and Google are reached over the internet
  • A schedule: swap the manual start for a Schedule Trigger if you want it to run on its own

Setup

Download saves a zip with workflow.json and Mindket’s setup notes in your downloads folder. Import the file, add two credentials, pick your sheet in both sheet nodes and run it on a few rows.

What you need first
NeedDetail
n8nOn n8n Cloud or on a server of your own
ApifyAn account, an API token and the Apify node in your n8n
Google SheetsA Google account that can open the sheet, with an OAuth2 credential
SheetA company column in row 1, then one name or number per row
  1. In n8n, create a workflow, open its menu, choose Import from File and pick workflow.json.
  2. Add an Apify credential with your API token to Look up the official register. If your n8n does not list the Apify node, install the package @apify/n8n-nodes-apify first.
  3. Add a Google Sheets OAuth2 credential to Read the sheet and to Write it back to the sheet. Pick your sheet and its tab in both nodes. They must be the same tab.
  4. To search one register only, put a country code before the text in your sheet, such as no:Equinor. The codes are cz, ee, fi, fr, no, pl and sk.
  5. Try three rows first. Select Run it and run the workflow.

How to use it

Run the workflow when the list is ready. It reads every row, looks each one up and writes the answers back. Open the sheet afterwards to see the new columns. A row that no register returns keeps its empty cells.

What to change for a different result
To changeWhere
Countries, result count, dissolved companiesThe body in Look up the official register
Which fields come backThe list in Keep the columns worth writing back
A spending capMaximum Cost per Run (USD) in Look up the official register
The key columnmatchingColumns in Write it back to the sheet

Example

A buyer keeps forty suppliers in a sheet. The company column holds names such as Equinor, and a few Czech registration numbers with the prefix cz:. She runs the workflow.

Each lookup takes a few seconds. The sheet gains columns for the registered name, status, address, city and a link to the official record. A supplier that no register returns keeps empty cells, which tells her which ones to check by hand. She opens the link on one row and finds the same address as on her contract.

For newcomers and experts

If you are new. n8n draws a workflow as boxes joined by lines, and each box, a node, does one job. A business register is a government list of the companies registered in a country. An Apify Actor is a small program on Apify’s servers that n8n can start. Here it asks seven registers the same question. Try it on three rows.

For experts. The write-back finds each row by the text you typed, not by the name the register returns.

Where to look closer
NodeWhat it doesWhat to know
Look up the official registerRuns the Actor once per row and waits for itThe body is built from company with JSON.stringify. The node stops with an error unless a run ends as SUCCEEDED, and a row with no result passes nothing on
Keep the columns worth writing backBuilds twelve fields from each resultcompany is the Actor’s query field, so the write-back finds your row. The register’s own name sits in registeredName
Write it back to the sheetUpdates the row that matches company, or adds oneIt auto-maps every field and makes a column for each header that is missing
Run itStarts the run by handReplace it with a Schedule Trigger to run on its own

Good to know

Lookups run one at a time, and the Actor is small and new.

  • Speed: the Actor runs once per row, one after another, each waiting up to 600 seconds. Start with a few rows
  • Cost: the Actor’s price list shows USD 0.00001 for each run start and each company record. An earlier list showed USD 0.01 for each. A run that finds nothing is free. Read its page before a big run
  • Actor: its page showed one user and 19 runs in total on 12 November 2026, so check it before you rely on it
  • Matches: with a cap of one result, a name that fits several registers returns one match from any of them. A prefix such as no: keeps the search to one register. Poland can be searched by number only
  • Gaps: onlyActive drops companies the register marks as dissolved. website comes only from Norway and Finland, and vatNumber is often empty
  • Repairs: the original copy wrote the register’s name into company, which could add a new row when the spelling differed. Mindket’s copy writes your own text there and keeps the register’s name in registeredName. The saved labels of the original sheet were removed
  • Not run: nothing was run, so no Actor and no sheet was tried. The notes come from Apify’s public pages and the node’s package
  • Your data: the text in your company column goes to Apify, and the Actor reads the official registers
  • Credentials: the JSON holds none

README and files

README

Fill a Google Sheet of companies from European registers

An n8n workflow for a Google Sheet of companies. It reads a column of names or registration numbers and looks each one
up in the official business registers of seven European countries. The registration number, status, address and more go
back into the same row.

What is inside

  • workflow.json: the workflow as n8n exports it, 5 nodes and 1 sticky note. It holds no credential.
  • README.md: these notes.

What we changed from the original copy

  • Keep the columns worth writing back set company to the name the register returned. The write-back finds the row to
    update by company. A name that the register spells differently would add a new row. company now carries the Actor's query field, which is the text from your sheet, and the register's
    name goes into a new column, registeredName.
  • Both Google Sheets nodes carried the saved labels of the original author's sheet and tab. They are blank now, so you
    pick your own in each node.

Before you start

  • An n8n instance, on n8n Cloud or your own server.
  • An Apify account and an API token. The Apify node must be in your n8n. If it is not listed, install the package
    @apify/n8n-nodes-apify from the community nodes settings.
  • A Google account that can open your sheet, and a Google Sheets OAuth2 credential in n8n.
  • A sheet whose first row has a column named company, with one company name or registration number per row below it.

Set it up

  1. In n8n, create a workflow, open its menu, choose Import from File and pick workflow.json.
  2. Add an Apify credential with your API token to Look up the official register.
  3. Add a Google Sheets OAuth2 credential to Read the sheet and to Write it back to the sheet. Pick your sheet and
    its tab in both nodes. They must be the same tab.
  4. To search one register only, put a country code in front of the text in your sheet, such as no:Equinor or
    cz:27074358. The codes are cz, ee, fi, fr, no, pl and sk.
  5. Try it on three rows first. Select Run it and run the workflow.

How a run goes

  1. Run it starts the workflow by hand.
  2. Read the sheet reads every row of the tab. Each row becomes one item, and the company column holds the text to
    look up.
  3. Look up the official register runs the Apify Actor gubidonius/company-registry-lookup once for each row. The input
    is that row's text as the only query, all seven countries, at most one result, and active companies only. The node
    waits up to 600 seconds for each run and returns the Actor's rows.
  4. Keep the columns worth writing back builds twelve fields: company, registeredName, registrationNumber,
    vatNumber, country, registry, status, incorporatedAt, address, city, website and registryUrl.
  5. Write it back to the sheet updates the row whose company matches. A field with no matching header gets a new
    column on the right.

Change the look

  • Which countries are searched, how many results a query may return and whether dissolved companies count: the body in
    Look up the official register.
  • Which fields are kept: the list in Keep the columns worth writing back.
  • A spending limit: Maximum Cost per Run (USD) in Look up the official register. It is empty here.
  • The column that finds the row: matchingColumns in Write it back to the sheet.

Good to know

  • The facts below come from Apify's public pages for the Actor and from the node package, read on 12 November 2026.
    Nothing was run: no Actor run, no sheet.
  • The Actor runs once per row, one after another. A long sheet takes a long time, so start with a few rows.
  • Cost: the Actor's price list shows USD 0.00001 for each run start and for each company record. An earlier list, from
    26 August 2026, showed USD 0.01 for each. A run that finds nothing is free. Read the Actor's page before a big run.
  • The Actor is young and small. Its page shows one user and 19 runs in total on 12 November 2026, so check it before you
    rely on it.
  • With maxResultsPerQuery at 1, a name that fits several registers returns one match from any of them. A prefix such
    as no: keeps the search to one register.
  • Poland's register can be searched by number only. A name searched there returns nothing.
  • onlyActive is on, so a company that the register marks as dissolved gives no row, and its sheet row stays as it was.
    The same is true for a text that no register knows.
  • Registers fill different fields. website comes only from Norway and Finland, and vatNumber is often empty. An
    empty field is written as an empty cell.
  • A blank company cell is sent as a blank query. Remove empty rows first.
  • The Actor returns company data only. It does not return directors or shareholders.
  • Your data: the text in your company column goes to Apify, and the Actor reads the official registers.
  • Credentials: the JSON holds none.
Files
NOTICE.md  683 B
README.md  5 KB
workflow.json  7 KB

3 files, 12 KB, downloaded as a zip.

What’s new

  • Version 1 · 2026-11-12

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